Code of Practice - Part One A

Credentials

13. CREDENTIALS COMMITTEE (See Rule 27 (ii))

13.1 The Council shall appoint a Credentials Committee, under Rule 27(ii), to examine and report upon every application or nomination for the grant of an Associateship: or application or nomination for a LIANZA Award of Merit; or nomination for a Fellowship, or LIANZA Letter of Recognition.

13.2 The Credentials Committee shall consist of seven members, of whom at least three shall be selected from Fellows of the Association and four from Associates of at least five years' standing. Members of the Committee shall be selected from a variety of types of library and should give as wide a geographical representation as possible.

13.3 The initial term of appointment will be for two years. Council shall review the membership annually and no member of the Committee shall serve more than five consecutive years. When appointing the Committee, Council shall give due regard to the need for continuity of membership of the Committee.

13.4 National Council shall appoint a Chair of the Credentials Committee at the final meeting of Council for the current financial year. Any member appointed to Chair the Credentials Committee must have previously served on the National Council of the Association.

13.5 Only in very exceptional circumstances should nominations (or applications) for any awards be accepted for current members of the Credential Committee. If such nominations are received then the Chair of the Credentials Committee must ensure the nominee takes no part in any discussions for that particular award for any member at that time.

13.6 The Credentials Committee shall have the power to seek specialist expertise if needed to do justice to a candidate. The Credentials Committee shall not have the power to co-opt members to its Committee.

13.7 Subject to legal requirements the deliberations of the Credentials Committee and information received or held in connection with those deliberations shall be confidential to that Committee.

13.8 The names of approved applications and nominations only shall be reported to Council. However, the number of total applications for each award, and the qualifications of applicants for an Associateship, will also be reported to Council.

14. ASSOCIATESHIPS AND FELLOWSHIPS OF THE LIBRARY AND INFORMATION ASSOCIATION OF NEW ZEALAND AOTEAROA

General

14.1 The Association, under Rule 4 (iv) has instituted as titles of merit an Associateship and a Fellowship of the Association. Holders of these awards are entitled to use the titles Associate of the Library and Information Association of New Zealand Aotearoa (ALIANZA) or Fellow of the Library and Information Association of New Zealand Aotearoa (FLIANZA) respectively.

14.2 The Council of the Association shall grant the awards of Associateship and Fellowship in accordance with this Code of Practice and Pt 3: User Guide and Documents - LIANZA Honours and Professional Awards.

Definitions

14.3 An Associate of the Library and Information Association of New Zealand Aotearoa is a personal member of the Association who has demonstrated the knowledge, skills, judgement, attitude and commitment of a professional librarian and/or information manager.

14.4 A Fellow of the Library and Information Association of New Zealand Aotearoa is a personal member of the Association who has made a significant contribution to the advancement of librarianship and/or information management through a sustained record of achievements, or who has demonstrated outstanding qualities of leadership, teaching or research.

Associate of the Library and Information Association of New Zealand Aotearoa (ALIANZA)

14.5 A personal member of the Association who wishes to be considered for an Associateship may apply, provided the following initial requirements are met:

    (a)     the applicant holds a recognised New Zealand library qualification or a recognised qualification from an overseas library school (or archival institute, or a related professional qualification approved by the Credentials Committee).

    (b)     the applicant has completed at least five years of satisfactory service since obtaining the qualification, of which at least three years have been spent in a New Zealand organisation.

    (c)     the applicant has been a member of the Association for at least five consecutive years. If the applicant has been employed overseas during this period, membership of an appropriate overseas association will be recognised.

Application for Associateship

14.6 Applications for Associateship are considered annually and close on 31 March each year. The application fee shall be determined from time to time by the National Council in consultation with the Credentials Committee.

14.7 Every application for an Associateship shall be on the official form available from the Association Office and shall comply with the requirements set out in Part 3: User Guide and Documents - LIANZA Honours and Professional Awards.

Interviews for Associateship

14.8 Applicants will be required for interview by a minimum of three members of the Credentials Committee (including the Chair) at a time and place set by the Committee and applicants will be responsible for all expenses incurred in attending that interview. Applicants may request a whanau interview, or that support persons be present.

Fellow of the Library and Information Association of New Zealand Aotearoa (FLIANZA)

14.9 The award of Fellow is open to any personal member of the Association who satisfies the following initial requirements:

    (a)    the nominee has held for at least ten years and has competently discharged the duties of a library or information management position involving possession of knowledge and judgement required for the highest levels of professional librarianship;

    (b)     the nominee has been a member of the Association for the whole of the period of qualifying service.

Nomination of Fellows

14.10 Nominations for Fellowships are considered annually and close on 31 March each year.

14.11 Any person eligible may be nominated for a Fellowship by at least two members holding Associateships or Fellowships of the Association. The nomination shall be confidential, and the nominee must not be made aware of the nomination.

14.12 Every nomination for a Fellowship shall be on the official form available from the Association Office and shall comply with the requirements set out in Part 3: User Guide and Documents - LIANZA Honours and Professional Awards.

14.13 There is no fee for either nomination or registration of a Fellow.

Decision of National Council

14.14 When the Council receives the report of the Credentials Committee, it shall adopt the Committee's report and formally make the awards recommended by that Committee. No Associateship or Fellowship shall be granted unless the Credentials Committee has recommended this be done.

14.15 As soon as possible after National Council has made its decision on any application for Associateship or nomination for Fellowship, the President of the Association shall notify all successful applicant and successful nominees, in writing, and the Registrar will add the successful names to the Register.

14.16 No person may use the title Associate of the Library and Information Association of New Zealand Aotearoa or Fellow of the Library and Information Association of New Zealand Aotearoa, or the initials of either title, until they have received official notification in writing.

The 'Register'

14.17 There shall be a Register of Associates and Fellows. The Register shall contain the names and qualifications of Associates and Fellows and other particulars as determined by the Council.

14.18 The Council shall appoint a Registrar who will be responsible for maintaining the Register and receipt of any fees payable.

14.19 The Register is open to inspection and the Council may authorise publication of the Register or of changes to it.

Amendment of Register

14.20 The Register shall be amended when the registration of an Associate or Fellow is cancelled, or when an Associate becomes a Fellow.

Cancellation of Registration

14.21 Registration of an Associate or Fellow shall be cancelled upon death; or if the recipient is a public defaulter, or is convicted of any crime punishable by imprisonment for a term of two years or more, or is convicted of a corrupt practice.

14.22 If the Council receives trustworthy evidence of misconduct by an Associate or Fellow which, in the opinion of the Council renders the Associate or Fellow unsuitable to hold the award, the Council may by confidential letter ask the Associate or Fellow to show cause why the registration should not be cancelled and the charter recalled. If no reply is received or if the explanation given is deemed by the Council to be unsatisfactory, the Council may cancel the registration, notify the holder and recall the charter.

14.23 Cancellation of registration for causes other than death shall not be a permanent barrier to reissuing a title where the Council decides circumstances justify it.

14.24 A person may use the distinction of Associate or Fellow only while they remain a personal member of the Association, or if no longer living in New Zealand or belonging to some similar organisation in another country. This restriction does not apply if the person is no longer directly employed in library and/or information work due to retirement or employment in another sector.

Issue of Charters

14.25 Associates and Fellows shall receive a Charter in the form decided by the Council. Charters will be signed by the President of the Association, and will include a statement that the Charter shall remain in force as long as the entry authorising its issue remains on the Register.

Charters already granted

14.26 All Charters already granted under previous rules of the Association shall remain valid so long as the holders remain eligible, and all actions taken under the previous rules shall be deemed to have been done validly.

14.27 Associateships and Fellowships awarded up to 1993 (when the name of the Association was changed) may choose to use either the initials: ANZLA or ALIANZA, FNZLA or FLIANZA

14.28 Associateships and Fellowships awarded from 1993 to 1998 inclusive (when the Association was known as New Zealand Library and Information Association) may choose to use either the initials: ANZLIA or ALIANZA, FNZLIA or FLIANZA

15. LIANZA LETTER OF RECOGNITION

General

15.1 The Association, under Rule 4 (iv) has instituted a LIANZA Letter of Recognition.

15.2 The National Council of the Association shall grant the LIANZA Letter of Recognition in accordance with this Code of Practice and Pt 3: User Guide and Documents - LIANZA Honours and Professional Awards.

Definition

15.3 The recipient of a LIANZA Letter of Recognition is an individual or organisation who/which has rendered a significant and special service to the Association, or demonstrated continuing service over a period of time to the Association, or made an outstanding contribution to librarianship, libraries or information management New Zealand.

Nominations

15.4 Nominations for LIANZA Letters of Recognition are considered annually and close on 31 March each year.

15.5 Any organisation or person may be nominated for a LIANZA Letter of Recognition by at least two Members of the Association. The nomination shall be confidential, and the nominee must not be made aware of the nomination.

15.6 Every nomination for a LIANZA Letter of Recognition shall be on the official form available from the Association Office and shall comply with the requirements set out in Pt 3: User Guide and Documents - LIANZA Honours and Professional Awards.

Decision of National Council

15.7 When the National Council receives the report of the Credentials Committee, it shall adopt the Committee's report and formally make the awards recommended by that Committee. No LIANZA Letter of Recognition shall be granted unless the Credentials Committee has recommended that this be done.

15.8 As soon as possible after National Council has made its decision on any nomination for a LIANZA Letter of Recognition, the President of the Association shall notify all successful nominees, in writing.

Issue of Certificate

15.9 Recipients of a LIANZA Letter of Recognition shall be issued with a Certificate, in the form decided by the National Council, which shall be signed by the President of the Association.

Record of recipients

15.10 The Association's Office shall keep a record of recipients, which shall be available for inspection.

16. LIANZA AWARDS OF MERIT

General

16.1 The Association, under rule 4 (iv) has instituted the LIANZA Award of Merit

16.2 The National Council of the Association shall grant the LIANZA Award of Merit in accordance with this Code of Practice and Pt3: Pt 3: User Guide and Documents - LIANZA Honours and Professional Awards

16.3 The LIANZA Awards of Merit shall be awarded in the following categories - Management and also Marketing.

Definition

16.4 The recipient of a LIANZA Award of Merit is a personal member of the Association who has contributed in an outstanding manner to library and/or information services in an area of management or marketing in New Zealand

Nominations/Applications

16.5 Nominations or Applications for the LIANZA Awards of Merit are considered annually and close on 31 March each year.

16.6 Any LIANZA personal member of at least two years standing is eligible to apply or be nominated for a LIANZA Award of Merit - Marketing or LIANZA Award of Merit - Management by at least two members of the Association.

16.7 The awards are open to all people working in libraries whether they are professional librarians or not. Applicants/nominees do not have to hold any other LIANZA award.

16.8 Every nomination or application for a LIANZA Award of Merit shall be on the official form available from the Association Office and shall comply with the requirements set out in Pt 3: User Guide and Documents - LIANZA Honours and Professional Awards.

Decision of National Council

16.9 When the National Council receives the report of the Credentials committee, it shall adopt the Committee's report and formally make the awards recommended by the Credentials committee. No LIANZA Award of Merit shall be granted unless the Credentials committee has recommended this be done.

16.10 As soon as possible after the Council has made its decision on any application or nomination for a LIANZA Award of Merit, the President of the Library and Information Association of New Zealand Aotearoa shall notify the recipient in writing.

Issue of Certificate

16.11 Recipients of a LIANZA Award of Merit shall be issued with a Certificate, in the form decided by the National Council, which shall be signed by the President of the Association.

Record of Recipients

16.12 The Association's Office shall keep a record of recipients, which shall be available for inspection.

17. JOINT LETTER OF RECOGNITION FOR BICULTURAL DEVELOPMENT WITHIN NEW ZEALAND AOTEAROA

Definition

17.1    The recipient of the Joint Letter of Recognition for Bicultural Development within New Zealand Aotearoa is an individual, group or organization who has rendered a significant and special bicultural service to the library and information profession within New Zealand, Aotearoa, or demonstrated commitment to biculturalism over a period of time to the profession, or made an outstanding contribution bi-culturally to librarianship, libraries or information management in New Zealand. Joint Letter of Recognition for Bicultural Development within New Zealand, Aotearoa, need not be a member of LIANZA

Eligibility

17.2    The Joint Letter or Recognition for Bicultural Development within New Zealand, Aotearoa could be awarded more than once to a person for different achievements, and it might be awarded to more than one recipient in any one year

Purpose

17.3    To recognize achievement in:

    (a)    bicultural service to the library and information profession within New Zealand, Aotearoa,
    (b)    or demonstrated commitment to biculturalism over a period of time to the profession,   
    (c)    or made an outstanding contribution bi-culturally to librarianship, libraries or information management in New Zealand.

Requirements

17.4    Any individual, group or organization is eligible for this award. Any individual, group or organization may be nominated for a Joint Letter or Recognition for Bicultural Development within New Zealand, Aotearoa. The nomination shall be confidential and the nominated must not be made aware of the nomination

Criteria

17.5    The following criteria will be used by the Credentials Committee in assessing a nominee's suitability for the award Joint Letter or Recognition for Bicultural Development within New Zealand, Aotearoa:

    (a)    Contribution of a significant special service to bicultural services in the information profession
    (b)    Demonstrated commitment to biculturalism over a period of time to the profession
    (c)    Made an outstanding contribution bi-culturally to librarianship, libraries or information management in New Zealand

Process

17.6    The nominee's suitability will be assessed by the Credentials Commmittee in terms of the above criteria on the basis of the following:

    (a)    Confidential written nomination, on the official form, made by at least two members of either LIANZA or Te Roopu Whakahau.

    (b)    NOTE All nominations must be confidential and the nominee must not be made aware of the nomination

    (c)    Supporting evidence, supplied by the nominators, which supplements the comments made in the written nomination

17.7    The closing date for nominations is 31 March each year

17.8    Every nomination for a Letter of Recognition for Joint Bicultural Development within New Zealand Aotearoa shall be on the official form available from either the LIANZA Office, LIANZA website or the Te Roopu Whakahau Kai-Awhina/Secretary and shall comply with the requirements set out by Te Roopu Whakahau and LIANZA

17.9    No fee is required

Decision of the National Council

17.10    When the Credentials Committee of the LIANZA receives the nomination, it shall work in consultation with a nominated representative of Te Roopu Whakahau Executive to ensure an informed decision is made on recommending the award.

17.11    No Letter of Recognition for Bicultural Development within New Zealand Aotearoa shall be granted unless the Credentials Committee has recommended that this be done

17.12    As soon as possible after LIANZA Council and Te Roopu Whakahau have made their decision on any nomination for a Letter of Recognition for Bicultural Development within New Zealand Aotearoa, the President of the Library and Information Association of New Zealand Aotearoa shall notify all successful nominees, in writing.

Issue of Letter

17.13    Recipients of the Joint Letter of Recognition for Bicultural Development within New Zealand Aotearoa shall be issued with the Letter of Recognition at the Awards ceremony of the LIANZA annual conference.

17.14    Special mention of the recipients shall also be made at the Te Roopu Whakahau Hui-a-Tau.

17.15    The Letter, shall be co-signed and presented by the LIANZA President and the Tumuaki of Te Roopu Whakahau

Record of Recipients

17.16    The Association's Office shall keep a record of recipients, which shall be available for inspection